Condren Digital Solutions

Complete Business Management System - All-in-One Solution for Modern Businesses

Executive Summary

Condren Digital Solutions presents a comprehensive, cloud-based business management platform designed specifically for Australian businesses. This all-in-one system combines quoting, invoicing, client management, inventory tracking, expense management, and Australian tax compliance into a single, intuitive platform. Built with mobile-first design, it empowers businesses to manage their operations from anywhere, at any time, on any device.

🎯 Perfect For: Small to medium businesses, sole traders, consultants, service providers, and tradespeople who need professional business management tools without the complexity and cost of enterprise solutions.
✨ Complete Setup Service: We handle everything for you! We'll register your ABN, business name, set up GoDaddy hosting and email, design your website using generic templates (customized with your branding only), and configure your business portal - all included in your package. You only pay ongoing hosting costs directly to GoDaddy.

Why Choose Our System?

100%

Mobile & Tablet Compatible

24/7

Cloud Access

All-in-One

Complete Business Solution

ATO

Tax Compliant

Package Comparison

Feature Basic Package Professional Package
Quoting & Invoicing
Client Management
Services & Rates
Basic Reports
Mobile Access
Booking System
Inventory Management
Expense Tracking
Vehicle Expenses
GST & BAS Management
Tax Calculator
PAYG Withholding Tracker
Tax Compliance Checker
Email Support ✓ Priority

Investment & Setup

All packages include complete setup service. We handle everything so you can focus on your business.

Basic Package

$1,200 one-time

Complete setup and first year included

✅ Setup Included:

  • ABN Registration (free, we handle)
  • Business Name Registration (1 year)
  • .com.au Domain Registration (1 year)
  • GoDaddy Web Hosting Setup
  • Email Hosting Setup (5 accounts)
  • SSL Certificate Installation
  • Generic Website Design & Template (customized with your branding)
  • Business Portal Installation
  • Database Setup & Configuration
  • Security Configuration
  • Basic Training (1 hour)
  • 30 Days Email Support

📅 Ongoing Costs (You Pay Directly):

  • Hosting: ~$5-8/month (GoDaddy)
  • Domain Renewal: ~$20/year
  • Business Name: ~$42/year

Features:

  • ✓ Quoting & Invoicing
  • ✓ Client Management
  • ✓ Services & Rates
  • ✓ Basic Reports
  • ✓ Mobile Access
  • ✓ Email Support
💡 What's Included in Setup:

We handle the entire setup process from start to finish. You provide basic business information, and we take care of: registering your ABN, securing your business name, setting up your domain and hosting, designing your website using generic professional templates (customized with your branding only), installing and configuring your business portal, setting up email accounts, configuring security, and training you on how to use the system. You're ready to go in 1-2 weeks!

Core Features & Modules

📋 Quoting System

  • Create professional quotes in minutes with customizable templates
  • Add services and inventory items with automatic pricing
  • Email quotes directly to clients
  • Track quote status (draft, sent, accepted, rejected)
  • Convert accepted quotes to invoices with one click
  • Automatic GST calculation (10%)
  • Quote expiry date tracking

📄 Invoicing & Payments

  • Generate professional invoices with your branding
  • Automatic invoice numbering and sequential tracking
  • Add services, inventory items, or custom line items
  • Track payment status (draft, sent, paid, overdue)
  • Record multiple payments per invoice
  • Automatic payment receipt generation
  • Email invoices and receipts directly to clients
  • Print-ready invoice format
  • Bank details automatically included for easy payment
  • Outstanding invoice tracking and reminders

📅 Booking & Calendar System (Professional)

  • Full-featured calendar with month, week, and list views
  • Schedule jobs, meetings, consultations, and installations
  • Link bookings to clients for easy reference
  • Set reminders and priorities
  • Track booking status (scheduled, confirmed, in progress, completed, cancelled)
  • Daily hour limits to prevent overbooking
  • Mobile-optimized for on-the-go scheduling
  • Dashboard widget showing upcoming bookings

👥 Client Management

  • Comprehensive client database
  • Store contact details, addresses, and notes
  • Quick client selection when creating quotes and invoices
  • Client history tracking (all quotes and invoices)
  • Email integration for direct client communication

⚙️ Services & Rates Management

  • Create and manage your service catalog
  • Set hourly rates for each service
  • Organize services by category
  • Enable/disable services as needed
  • Automatic price insertion in quotes and invoices

📦 Inventory Management (Professional)

  • Track parts and inventory items
  • Stock quantity monitoring
  • SKU management
  • Cost price and sale price tracking
  • Add inventory items directly to quotes and invoices
  • Low stock warnings
  • Stock level updates

💰 Expense Tracking (Professional)

  • Record business expenses with full details
  • Automatic GST calculation and separation
  • Mobile Camera Integration: Take photos of receipts directly with your phone or tablet
  • Upload receipt photos or PDFs
  • Organize expenses by category
  • Track GST paid on expenses
  • Receipt storage and viewing
  • Expense reporting for tax deductions

🚗 Vehicle Expenses (Professional)

  • Track multiple vehicles (car, truck, van, trailer, etc.)
  • Record fuel, tires, maintenance, repairs, registration, insurance
  • Odometer reading tracking
  • Mobile camera for receipt photos
  • GST calculation for vehicle expenses
  • Expense summaries by vehicle
  • Perfect for tax deductions

📊 GST & BAS Management (Professional)

  • Complete GST registration management
  • Track GST collected on sales
  • Track GST paid on expenses
  • Calculate GST liability automatically
  • Generate BAS statements (Monthly, Quarterly, or Annual)
  • Australian Financial Year calculations (July 1 - June 30)
  • BAS due date tracking
  • Print-ready BAS statements with ABN
  • Designed for businesses under $75,000 annual turnover

🧮 Australian Tax Tools (Professional)

  • Tax Calculator: Calculate income tax, Medicare levy, Medicare Levy Surcharge, and HELP/HECS repayments
  • PAYG Withholding Tracker: Track tax withholding for employment income
  • Progressive tax bracket calculations
  • Financial year period tracking
  • Per-period withholding recommendations
  • Annual tax estimation

✅ Tax Compliance Checker (Professional)

  • Monthly automated compliance checks
  • GST registration requirements verification
  • BAS deadline tracking
  • Tax return deadline reminders
  • Record keeping requirements
  • PAYG compliance checks
  • Business structure requirements
  • Compliance history tracking
  • Actionable recommendations

📈 Reports & Analytics

  • Financial summary dashboard
  • Revenue tracking (total, yearly, monthly)
  • Outstanding invoices report
  • Quote conversion rate analysis
  • Service performance metrics
  • Revenue charts and visualizations
  • Tax Export Report: Comprehensive annual report for your accountant (Professional)
  • Export reports in PDF, HTML, or JSON formats

💾 Backup & Restore

  • One-click data backup
  • Download complete business data as JSON
  • Restore from backup with merge or replace options
  • Preview backup contents before restoring
  • Secure data protection
  • Easy migration between systems

📧 Email Integration

  • Email quotes directly to clients
  • Email invoices with payment instructions
  • Automatic receipt emails on payment
  • Pre-formatted email templates
  • Professional client communication
  • Email hosting included in setup

⚙️ Settings & Configuration

  • Business information management (name, ABN, TFN)
  • Bank details configuration
  • Automatic inclusion on invoices
  • Password management
  • Security settings
  • Feature toggle panel (enable/disable features)
  • Personal information protection

Complete Setup Service

We handle everything from business registration to website launch. Here's what you get:

📝 ABN Registration

We complete your ABN registration through the Australian Business Register. Free government service - we handle the paperwork.

🏢 Business Name Registration

We register your business name with ASIC (1 year registration included). You pay renewal fees directly to ASIC.

🌐 Domain & Hosting Setup

We register your .com.au domain and set up GoDaddy hosting. First year domain included, renewals paid directly to GoDaddy.

📧 Email Hosting

We configure email accounts (5 for Basic, 10 for Professional). Email hosting included with your hosting plan.

🎨 Website Design

Professional generic website templates customized with your business information, colors, and branding. No vendor branding included.

🔧 Portal Installation

Complete installation and configuration of your business management portal. Database setup, security configuration, and testing.

🔒 Security Setup

SSL certificate installation, security headers, password protection, and secure authentication setup.

📚 Training & Support

Comprehensive training (1 hour Basic, 2 hours Professional) plus 30 days of email support to get you started.

⏱️ Setup Timeline:

Week 1: ABN and business name registration (1-2 days), domain and hosting setup (same day)
Week 1-2: Website design, portal installation, and configuration (3-5 days)
Week 2: Testing, training, and go-live (2-3 days)
Total: 1-2 weeks from start to finish

📱 Mobile & Tablet Optimized

Our system is built mobile-first, ensuring full functionality on smartphones and tablets. Every feature works seamlessly on any device, anywhere, anytime.

📷 Camera Integration

Take photos of receipts directly with your device camera. No need to save photos separately - capture and upload instantly.

📅 Touch-Optimized Calendar

Full calendar functionality with touch-friendly controls. Swipe, tap, and drag to manage your schedule effortlessly.

📝 Mobile Forms

All forms are optimized for mobile input with large touch targets and smart keyboards. No zooming or scrolling required.

📊 Responsive Dashboards

View all your business metrics and reports on any screen size. Charts and tables adapt perfectly to your device.

⚡ Fast Performance

Lightweight and optimized for mobile networks. Fast loading times even on slower connections.

🌐 Always Accessible

Access your business portal from anywhere in the world, 24/7, on any device with internet connection.

🔒 Security & Compliance

Secure Authentication

Password-protected admin access with secure session management. Change passwords anytime.

HTTPS Encryption

All data transmitted over secure HTTPS connections. Your information is protected in transit.

ATO Compliant

Built to Australian Tax Office standards. GST calculations, BAS statements, and tax reporting all compliant.

Data Backup

Regular backup functionality ensures your data is never lost. Export and restore anytime.

Privacy Protection

Sensitive information like TFN is securely stored and can be hidden from view when needed.

Access Control

Admin-only access to sensitive business data. Secure login system prevents unauthorized access.

What's Included in Your Package

🌐 Professional Website

  • Modern, responsive generic website design
  • Customized with your business information and branding
  • Professional generic templates and layouts (no vendor branding)
  • Mobile and tablet optimized
  • Contact forms and business information
  • SEO-friendly structure
  • 100% your branding - no vendor logos or references

💼 Business Management Portal

  • Complete admin dashboard
  • All features based on your package
  • Secure login system
  • Mobile-responsive interface
  • Feature toggle panel (Professional)
  • Comprehensive user guide

📧 Email Accounts

  • Professional email addresses (yourname@yourbusiness.com.au)
  • 5 email accounts (Basic) or 10 email accounts (Professional)
  • Email forwarding and aliases
  • Webmail access
  • Mobile email configuration

🔧 Technical Setup

  • Database installation and configuration
  • Security setup (.htaccess, SSL, headers)
  • File permissions and structure
  • Backup system configuration
  • Email system integration
  • Performance optimization

📚 Training & Documentation

  • Comprehensive user guide
  • Live training session (1-2 hours)
  • Video tutorials and documentation
  • 30 days email support
  • Setup guides and best practices

Ongoing Costs (Paid Directly by You)

After setup, you pay these costs directly to the providers. We don't mark up or add fees.

🌐 Web Hosting

Basic Package: ~$5-8/month
Professional Package: ~$8-12/month
Paid directly to GoDaddy

📧 Email Hosting

Included with web hosting plan
No additional cost
Managed through GoDaddy

🌍 Domain Renewal

~$20-25/year
Paid annually to GoDaddy
Automatic renewal available

🏢 Business Name Renewal

$42/year (1 year) or $99/3 years
Paid directly to ASIC
We'll remind you before expiry

💰 Total Ongoing Costs:

Basic Package: Approximately $10-15/month + $62/year (domain + business name)
Professional Package: Approximately $13-18/month + $62/year (domain + business name)

All costs are paid directly to GoDaddy and ASIC - we don't add any markup or fees.

💰 Return on Investment

Time Savings:

Reduce administrative time by up to 70%. What used to take hours now takes minutes. More time to focus on growing your business and serving clients.

Cost Savings:

One system replaces multiple software subscriptions. Save $80-270/month compared to separate tools:

  • Accounting software ($30-100/month)
  • Invoicing tools ($10-50/month)
  • Calendar/booking systems ($15-40/month)
  • Expense tracking apps ($5-20/month)
  • Inventory management ($20-60/month)

Professional Image:

Professional website and business portal improve client perception. Faster invoicing means faster payments. Better organization means fewer lost invoices and missed payments.

Tax Benefits:

Accurate expense tracking ensures you claim all eligible deductions. Comprehensive tax reports make accountant fees lower and ensure maximum refunds.

💼 Perfect For These Businesses

👨‍💼 Consultants

Track billable hours, create professional quotes, invoice clients, and manage expenses. Perfect for independent consultants and advisors.

🔧 Tradespeople

Quote jobs, track inventory, schedule appointments, invoice customers, and manage parts inventory. Ideal for plumbers, electricians, builders.

💻 IT Services

Manage service contracts, track time, invoice clients, and handle recurring subscriptions. Great for IT support and software services.

🎨 Creative Services

Quote projects, track expenses, invoice clients, and manage bookings. Perfect for designers, photographers, and creative professionals.

🏪 Small Retail

Manage inventory, track sales, handle invoices, and manage expenses. Suitable for small retail operations and online stores.

📋 Sole Traders

Complete business management for sole traders. Handle all aspects of your business from quotes to tax compliance in one system.

How It Works

1

Choose Package

Select Basic or Professional package based on your needs

2

Provide Information

Give us your business details and preferences

3

We Handle Setup

We register everything, set up hosting, and build your site

4

Training & Launch

We train you and launch your business portal

5

You're Live!

Start managing your business immediately

Payment Terms

💳 Payment Structure

50% deposit required to begin setup
50% balance due upon completion and go-live
Payment methods: Bank transfer, credit card, PayPal

📅 Timeline

Setup begins within 24 hours of deposit
Complete setup in 1-2 weeks
Balance due before go-live

🔄 Revisions

Minor adjustments included
Template customization included
Major changes may incur additional fees

✅ Guarantee

100% satisfaction guarantee
We'll fix any setup issues
30 days support included

Additional Services (Optional)

🎨 Custom Branding

Logo design and integration: $300
Custom color scheme: $150
Branded email templates: $100

📚 Extended Training

Additional training sessions: $100/hour
Advanced feature training: $150/hour
On-site training: $200/hour + travel

🔄 Data Migration

Import from existing systems: $200
Custom data mapping: $150
Historical data import: $100

⚡ Priority Setup

Expedited 3-day setup: $300
Weekend setup: $200
After-hours support: $150

📞 Extended Support

Extended email support: $50/month
Priority phone support: $100/month
Dedicated support: $200/month

🔧 Custom Features

Custom feature development: Quote on request
API integration: Quote on request
Third-party integrations: Quote on request

Ready to Transform Your Business?

Let us handle the setup while you focus on what you do best. Complete business management system with professional website, all set up and ready to go in 1-2 weeks.

Request a Quote Call Us Today

Questions? Contact us at admin@condrendigital.com.au or visit condrendigital.com.au

Condren Digital Solutions

Professional Business Management Systems | Made in Australia for Australian Businesses

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